Invoice-led
Supplier Statement Reconciliation Checker
Paste a merchant statement summary and your invoice, credit and payment rows to spot gaps before month end.
Reconciliation result
Statement broadly ties out.
- Invoices
- GBP 1452.40
- Credits
- GBP 150.00
- Payments
- GBP 150.00
- Expected balance
- GBP 1152.40
Duplicate invoice reference found: INV-1048.
What it is for
Built for real merchant paperwork, not generic accounting.
Use it when a Travis, Jewson, MKM, Howdens, Bradfords or other merchant statement does not feel right, but you need a fast read before sending it to your accountant.
Checks invoice totals, credit notes and payments against the statement balance.
Flags duplicate invoice references and unexplained balance differences.
Good for accountant packs and month-end supplier account clean-up.
Guidance note
Supplier statement reconciliation method
Reviewed by ConstructionIntel on 14 June 2026.
A supplier statement reconciliation compares the statement balance with the invoices, credit notes and payments you can prove. The basic check is invoice total minus credit note total minus payment total, then compare that expected balance with the supplier statement. Any remaining difference needs the supplier's underlying lines, a missing credit note, a missing payment allocation or an invoice row check before month end.
Add invoice rows by reference and amount, then look for repeated invoice references before paying.
Subtract credit notes and payments from the invoice total to calculate the expected statement balance.
Compare the expected balance with the supplier statement and treat any unexplained difference as a paperwork question, not proof of overcharging.
Keep the result with the accountant pack so the supplier statement, invoices, credits and payments can be checked together.
What happens next
If it looks odd, send the invoice.
You get a plain-English reconciliation summary, missing paperwork prompts and the option to send the statement and invoices for a closer look.
Send the invoice